ACB 301 Conference Room

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ACB 301: Overview
ACB 301: Available equipment
ACB 301: Instructions
ACB 301: Settings and troubleshooting

ACB 301: Overview

Room name ACB 301 (request a training) Room type Basic Zoom Room (iPad controller) Department Earth Sciences Last upgraded August 2022 Printable instructions Download quick guide (PDF)

ACB 301: Available equipment

Videoconferencing and presentation equipment

iPad controller to control the following:
- All-in-one touchscreen mounted to left side:
  - Built-in mic at the top of the screen
  - Built-in speakers behind the screen
  - Optional stylus pen behind lower left edge of screen
Secondary screen mounted to right side
Webcamera mounted to top of screens
Optional multiport adapter (HDMI, VGA, USB-C, and Mini DisplayPort)

Additional equipment

Whiteboards on two walls

ACB 301: Instructions

Scheduling a meeting in ACB 301

Before the meeting, make sure to schedule the Zoom Room. You can send the Zoom meeting link and details by directly inviting the Zoom Room in Outlook calendar. The meeting is not confirmed until your invitation has been reviewed and accepted.

ACB 301 is listed in USC's Outlook directory as:

Name: ACB 301 Conference Room
Email: acb301conf@resources.usc.edu

Holding a non-Zoom class or meeting

You can hold an in-person meeting and still use the Zoom Room's screen for its Share Screen feature. If you need to share content (e.g. PowerPoint presentations, videoclips), bring a computer.

Share your computer screen wirelessly

Quick guide

On your computer:

Connect to USC Secure Wireless or USC Guest Wireless.
Open the Zoom app. Instead of joining a meeting, click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, click on Stop Share (top of your computer screen).

Detailed guide (with screenshots)

On your computer:

Connect to USC Secure Wireless or USC Guest Wireless.
Open the Zoom app. Instead of joining a meeting, click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, click on Stop Share (top of your computer screen).

Share your computer screen via cable

If USC Secure Wireless and USC Guest Wireless are down, connect your computer directly to the Zoom Room by plugging the multiport adapter into your computer.

Use the Whiteboard feature

Quick guide

Tap anywhere on the touchscreen to display the Home screen.
Tap on Whiteboard.
Use the toolbar on the left side of the screen to write, erase, and clear the screen.
To save a Whiteboard image, you can email it to yourself. Tap on the Send icon (bottommost icon on the toolbar). Or tap on Close (bottom left corner of the screen) and tap on Save.
Type your email address. Then, close the keyboard by tapping on the [x] icon in the top right corner of the keyboard.
By default, the image is sent as a PNG. To change the format, tap on Sending image as PNG (bottom right corner of the screen) and select another option.
Tap on the blue Send icon next to your email address. Zoom emails you the Whiteboard image.

Detailed guide (with screenshots)

Tap anywhere on the touchscreen to display the Home screen.
Tap on Whiteboard.
Use the toolbar on the left side of the screen to write, erase, and clear the screen.
To save a Whiteboard image, you can email it to yourself. Tap on the Send icon (bottommost icon on the toolbar). Or tap on Close (bottom left corner of the screen) and tap on Save.
Type your email address. Then, close the keyboard by tapping on the [x] icon in the top right corner of the keyboard.
By default, the image is sent as a PNG. To change the format, tap on Sending image as PNG (bottom right corner of the screen) and select another option.
Tap on the blue Send icon next to your email address. Zoom emails you the Whiteboard image.

Use the Whiteboard feature (video tutorial)

Watch the following video for a walk-through of how to use the Whiteboard. If the video below does not play, view it at this Google Drive link. You may need to sign into your USC Google account first at https://usc.edu/googledrive.

Holding a Zoom-enabled class or meeting

If you need to share content (e.g. PowerPoint presentations, videoclips), bring a computer.

Hold a scheduled Zoom meeting with content sharing

Quick guide

Step 1: Connect the Zoom Room to the Zoom meeting

On the iPad controller:

Tap on a meeting to select it.
Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.

Step 2: Share content from your computer

On your computer:

Connect to USC Secure Wireless or USC Guest Wireless.
Open the Zoom app. Instead of joining the meeting, click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, click on Stop Share (top of your computer screen).

Detailed guide (with screenshots)

Step 1: Connect the Zoom Room to the Zoom meeting

On the iPad controller:

Tap on a meeting to select it.
Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.

Step 2: Share content from your computer

On your computer:

Connect to USC Secure Wireless or USC Guest Wireless.
Open the Zoom app. Instead of joining the meeting, click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, click on Stop Share (top of your computer screen).

Hold a scheduled Zoom meeting without content sharing

If you are not sharing any files, you don't need to bring a computer.

Quick guide

On the iPad controller:

Tap on a meeting to select it.
Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.

Detailed guide (with screenshots)

On the iPad controller:

Tap on a meeting to select it.
Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.

If the Zoom meeting is not on the schedule

Quick guide

If the Zoom meeting link already exists:

On the iPad controller:

Tap on Join.
Type the Zoom meeting ID and tap on Join. If prompted, type the meeting password.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.
- Note that the Zoom Room can only join as a participant with this method: the Zoom meeting host must manually make the Zoom Room a co-host.

If you want to create a new Zoom meeting on the spot:

On the iPad controller:

Tap on New Meeting.
The Zoom Room starts a new Zoom meeting as the host. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.
- Note that the Zoom Room is the host with this method: any recordings or statistics will be saved to the Zoom Room's account and not your individual Zoom account.

Detailed guide (with screenshots)

If the Zoom meeting link already exists:

On the iPad controller:

Tap on Join.
Type the Zoom meeting ID and tap on Join. If prompted, type the meeting password.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.
- Note that the Zoom Room can only join as a participant with this method: the Zoom meeting host must manually make the Zoom Room a co-host.

If you want to create a new Zoom meeting on the spot:

On the iPad controller:

Tap on New Meeting.
The Zoom Room starts a new Zoom meeting as the host. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.
- Note that the Zoom Room is the host with this method: any recordings or statistics will be saved to the Zoom Room's account and not your individual Zoom account.

ACB 301: Settings and troubleshooting

How to wake or turn on the display screen

If the Zoom Room display screen is dark, you can wake it:

On the iPad controller, tap on Room Controls, and then tap on Wake. The screen brightens if it was previously dimmed.

If the screen stays dark, the screen is likely off, not dimmed. To turn the screen on:

Behind the bottom left corner of the screen, locate the physical buttons. Press the bottommost button. After 3–5 seconds, the screen turns on.

How to hold a Zoom meeting if USC Secure and Guest Wireless are down

The Zoom Room is connected to the Internet via Ethernet, so Zoom meetings will still work if USC Secure and Guest Wireless go down.

If you are sharing content from a computer, connect your computer directly to the Zoom Room by plugging the multiport adapter (next to the iPad controller) into your computer.

How to reset the multiport adapter if it doesn't detect your computer when connected

When you plug the multiport adapter into your computer, it should only take 1–3 seconds for your computer screen to automatically project to the Zoom Room screen.

If the connection isn't working, locate the reset button on the adapter (small circular green icon on the side). Press and hold this button for 5 seconds to reset the connection.

How to connect audio to the Zoom Room

When you connect your computer to the Zoom Room either via Share Screen in the Zoom app or using the multiport adapter, any sound will automatically play through the Zoom Room's speakers (behind the touchscreen). To change the volume, you can either use the iPad controller or your own computer's volume control, and the Zoom Room's speakers will adjust accordingly.

If sound is coming through your computer speakers instead of through the Zoom Room's speakers

You will need to open your computer's audio settings and manually change the output from your computer's speakers to the Zoom Room's speakers. This has been known to be an issue on certain models of the MacBook Pro.

If sound is coming simultaneously through both your computer speakers and the Zoom Room's speakers

You are likely connected to the Zoom Room via the Join meeting function rather than directly via Share Screen. If you are unable to leave the Zoom meeting and use Share Screen instead, a workaround is to remain joined to the Zoom meeting but plug a set of headphones/earbuds into your computer. This allows sound to continue coming from the Zoom Room's speakers while dampening the sound from your computer speakers.

How to selectively screen share

By default, when you screen share to a Zoom Room, your computer's entire screen is shared. To selectively share a window, change your Zoom account settings:

Quick guide

On your computer:

Open the Zoom app.
Click on the Settings icon.
Click on Share Screen.
Under "When I share directly to a Zoom Room," select Show all sharing options.
Now, when you screen share to a Zoom Room, Zoom will ask you to select a window to share.

Detailed guide (with screenshots)

On your computer:

Open the Zoom app.
Click on the Settings icon.
Click on Share Screen.
Under "When I share directly to a Zoom Room," select Show all sharing options.
Now, when you screen share to a Zoom Room, Zoom will ask you to select a window to share.

How to screen share PowerPoints using presenter view

To show a PowerPoint using presenter view (slides appear on the Zoom Room display screen while presenter view appears on your own computer), you must connect your computer to the room with the multiport adapter.

How to adjust the camera angle or speaker volume during a Zoom meeting

On the iPad controller, you can adjust the camera and volume during a Zoom meeting:

To adjust the camera, tap on Camera Control.
To adjust the volume, use the volume slider.

How to join if the meeting is listed in the schedule but there is no Start button

A Start button will not appear if a meeting with no Zoom link is scheduled to the Zoom Room. If there is no Start button, you can still manually join the meeting:

Quick guide

On the iPad controller:

Tap on Join.
Type the Zoom meeting ID and tap on Join. If prompted, type the meeting password.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.
- Note that the Zoom Room can only join as a participant with this method: the Zoom meeting host must manually make the Zoom Room a co-host.

Detailed guide (with screenshots)

On the iPad controller:

Tap on Join.
Type the Zoom meeting ID and tap on Join. If prompted, type the meeting password.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
The Zoom meeting controls display.
- Note that the Zoom Room can only join as a participant with this method: the Zoom meeting host must manually make the Zoom Room a co-host.

How to dim or set the display screen to sleep mode

By default, the screen is set to dim outside of regular operating hours (8am–8pm, weekdays). You can also manually set the screen to sleep mode to conserve energy:

On the iPad controller, tap on Room Controls, and then tap on Sleep. The screen dims.