Screensharing PowerPoints in Presenter View in a Zoom Room

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Overview
Screensharing with a multiport adapter or HDMI cable
Screensharing wirelessly

Overview

Presenter View is a Microsoft PowerPoint feature which allows you to present a slideshow so that you can view supplementary information while your audience views just the slides:

On your (presenter) screen: slides display accompanied by notes and other supplementary information
On the audience's screen: slides display without additional information

In this guide we review two methods for screensharing PowerPoints in Presenter View in a Zoom Room:

Method 1: Screensharing with a multiport adapter or HDMI cable
Method 2: Screensharing wirelessly

Screensharing with a multiport adapter or HDMI cable

If the Zoom Room is equipped with a multiport adapter or an HDMI cable, you can directly connect your laptop and set up the Zoom Room screen as an extended display.

Step 1: Connect your laptop to the Zoom Room

Connect your laptop using the multiport adapter or the HDMI cable in the room. If you are using the multiport adapter and your laptop does not connect after 3–5 seconds, press and hold the reset button on the side of the adapter for five seconds.

Step 2: Set your display to Extended mode

Set your display to Extended on a Windows 11 PC

Quick guide

Right-click anywhere on your desktop background and select Display settings from the dropdown.
Click Duplicate these displays and select Extend these displays from the dropdown.
Click Keep changes.

Detailed guide (with screenshots)

Right-click anywhere on your desktop background and select Display settings from the dropdown.
Click Duplicate these displays, and select Extend these displays from the dropdown.
Click Keep changes.

Set your display to Extended on a Windows 10 PC

Quick guide

Right-click anywhere on your desktop background and select Display settings from the dropdown.
Scroll down to the "Multiple displays" section.
Click Duplicate these displays and select Extend these displays from the dropdown.
Click Keep changes.

Detailed guide (with screenshots)

Right-click anywhere on your desktop background and select Display settings from the dropdown.
Scroll down to the "Multiple displays" section.
Click Duplicate these displays and select Extend these displays from the dropdown.
Click Keep changes.

Set your display to Extended on a Mac (Ventura OS and later)

Quick guide

Go to the Apple menu > System Settings… > Displays.
Click the icon for the Zoom Room.
In the "Use as" field, click Mirror and select Stop Mirroring from the dropdown.
The settings refresh: make sure that the "Use as" field now displays Extended display.
Close the settings.

Detailed guide (with screenshots)

Open the Apple menu (Apple logo in top left corner of your desktop). Select System Settings… from the dropdown.
In the left menu, click Displays.
Click the icon for the Zoom Room.
In the "Use as" field, click Mirror and select Stop Mirroring from the dropdown.
The settings refresh: make sure that the "Use as" field now displays Extended display.
Close the settings.

Set your display to Extended on a Mac (Monterey OS and prior)

Quick guide

Go to the Apple menu > System Preferences… > Displays.
Click Display Settings…
Make sure the Zoom Room screen is selected (should be the second option on the list).
In the "Use as" field, click Mirror and select Stop Mirroring from the dropdown.
The settings refresh: make sure that the "Use as" field now displays Extended display.
Click Done and close the settings.

Detailed guide (with screenshots)

Open the Apple menu (Apple logo in top left corner of your desktop). Select System Preferences… from the dropdown.
Click Displays.
Click Display Settings…
Make sure the Zoom Room screen is selected (should be the second option on the list).
In the "Use as" field, click Mirror and select Stop Mirroring from the dropdown.
The settings refresh: make sure that the "Use as" field now displays Extended display.
Click Done and close the settings.

Step 3: Play your PowerPoint

Windows PC: Open your slides in Microsoft PowerPoint. Go to Slide Show and select the checkbox Presenter View. Click From Beginning.

Mac: Open your slides in Microsoft PowerPoint and select Slide Show > Presenter View.

Screensharing wirelessly

If there is no way to directly connect your laptop, or you prefer a wireless connection, you can use Zoom's advanced screensharing feature to mimic Presenter View in Zoom.

Step 1: Enable "Show all sharing options" when in a Zoom Room.

Quick guide

Open the Zoom app.
Click the Settings icon.
Click Share Screen.
Under "When I share directly to a Zoom Room," select Show all sharing options.
Close the Zoom settings window.

Detailed guide (with screenshots)

Open the Zoom app.
Click the Settings icon.
Click on Share Screen.
Under "When I share directly to a Zoom Room," select Show all sharing options.
Close the Zoom settings window.

Step 2: Use Zoom's advanced screensharing feature.

Quick guide

Open the Zoom app and click Share Screen.
At the top, click Advanced.
Select Portion of Screen and click Share.
A green outline appears: everything in this outline is being actively screenshared.
Open your slides in Microsoft PowerPoint and select Presenter View:
- Windows PC: Open your slides in Microsoft PowerPoint. Go to Slide Show and select the checkbox Presenter View. Click From Beginning.
  If the slides open in slideshow mode instead of Presenter View, right-click anywhere on the slide and select Show Presenter View from the dropdown.
- Mac: Go to Slide Show > Presenter View.
Hold and drag the corners of the green outline until the outline frames your current slide. Your audience will only see what is framed by the green outline.

Detailed guide (with screenshots)

Open the Zoom app and click Share Screen.
At the top, click Advanced.
Select Portion of Screen and click Share.
A green outline appears: everything in this outline is being actively screenshared.
Open your slides in Microsoft PowerPoint and select Presenter View:
- Windows PC: Open your slides in Microsoft PowerPoint. Go to Slide Show and select the checkbox Presenter View. Click From Beginning.
  
  If the slides open in slideshow mode instead of Presenter View, right-click anywhere on the slide and select Show Presenter View from the dropdown.
- Mac: Go to Slide Show > Presenter View.
Hold and drag the corners of the green outline until the outline frames your current slide. Your audience will only see what is framed by the green outline.