Overview
If you are an administrator for a Dornsife department website, you can manage website users and their roles in WordPress. This guide explains how, and also lists the permissions associated with different roles.
Locating the user admin screen
- In the left menu, click Users.
- The user admin screen appears. Here, you can manage your users and change their role as needed.
Unable to view the user admin screen?
If you are unable to see Users in your left menu in WordPress, you might not have administrator access to the website. If you are an editor or author who needs to change their role, you can email your website administrators or else email webproject@dornsife.usc.edu, and ask to be made an administrator.
Adding a new user
If the person is new to the Dornsife website
If you're adding someone who has never logged into the Dornsife website before (for example, they are a new employee), fill out this request form:
If the person has logged into the Dornsife website before
In some cases, you may be adding someone who already manages or contributes content for another Dornsife department or unit's website. If so, they already have an account in Dornsife WordPress, and you can add them directly to your department's website:
- Click Users > Add New in the menu, or click Add Existing on the user admin screen.
- Type the person's email address (must be @usc.edu, not @dornsife.usc.edu or any other domain) and select a user role. Then, click Add Existing User.
- If they already have a Dornsife WordPress account, they are successfully added to your department website. Otherwise, you may receive an error:
Removing a user
- Hover over the person's username, and click Remove.
- Click Confirm Removal.
When you remove a user from a website, their pages and posts on the website are not affected.
Changing a user's role
- Select the checkbox next to the person's username.
- At the top or bottom of the page, click Change role to and select a role. Then, click Change.
Available roles
Only website administrators can manage the media library, manage users, and edit the department website's menu. Review the list below for the permissions that each role has access to:
Administrator
- All pages: Create, edit, publish, delete
- All posts: Create, edit, publish, delete
- Media: Upload, edit, delete (via pages, posts, and the media library)
- All users: Add existing, change user role
- Menu: Create, edit, save, delete
Editor
- All pages: Create, edit, publish, delete
- All posts: Create, edit, publish, delete
- Media: Upload (via pages and posts; no access to media library)
Author
- Their own posts: Create, edit, publish, delete
- Media: Upload (via posts; no access to media library)
Contributor
- Their own posts: Create, edit, delete
- Media: Upload (via posts; no access to media library)
Additional roles
The following user roles are also available in WordPress but are unlikely to be used for the Dornsife website:
- Subscriber
- SEO Editor
- SEO Manager