Transferring files to your department or a USC colleague

Skip to:
Overview
Transferring files stored on your computer
Transferring files stored on OneDrive or Google Drive

Overview

If you are separating from USC, be sure to transfer files to your department or to your supervisor to ensure project continuity. This is important because, upon your departure:

Your computer is re-imaged by DTS, a process which irrecoverably deletes locally stored files
Your USC accounts, including OneDrive and Google Drive, will be automatically deactivated: any files you stored in those accounts will eventually stop being accessible, even if you had shared them with your supervisor or with USC colleagues

If your department or team doesn't already have a process in place for this transfer, you can follow our guide below. If you are staying with USC but transferring to another department, whether within or outside USC Dornsife, you can still follow our guide to ensure project continuity for your department.

Transferring files stored on your computer

Transferring files to a shared or departmental account

Transferring files from your computer to a Microsoft SharePoint document library

You can upload your computer files to a new or existing SharePoint document library:

Setting up a Microsoft Sharepoint document library

If you're creating a new SharePoint site for this purpose, add your colleagues as members and make sure at least one other person also has the role of Owner.

Transferring files from your computer to a Google shared Drive

You can upload your computer files to a new or existing Google shared Drive:

Using Google Drive and Google shared Drives

If you're creating a new Google shared Drive for this purpose, add your colleagues as members and make sure at least one other person also has the role of Manager.

Transferring files from your computer to the departmental G: drive

You can move or copy files from your computer to your department's G: drive, allowing anyone with G: access in your department to access your files. Documents such as Word and PDF files are fine, but avoid transferring heavy files such as videos or audio through this method: storage space is limited, as it is pooled among Dornsife departments.

Transferring files to your supervisor

If you have files stored on your computer, the simplest way to transfer them to your supervisor may be to transfer the files from your computer to an external storage device, and give them the external storage device. Make sure that this storage device has been encrypted (this is required per USC's Endpoint Security Policy).

Once your supervisor has received the device, we recommend having them transfer the files stored on it to their USC OneDrive account or to a Microsoft SharePoint document library, so that if the device is lost, stolen, or damaged, the files are still accessible.

Transferring files stored on OneDrive or Google Drive

Transferring files to a shared or departmental account

Transferring files from your OneDrive account to a Microsoft SharePoint document library

You can move files from your OneDrive account to a new or existing SharePoint document library:

Setting up a Microsoft SharePoint document library

Transferring files from your Google Drive account to a Google shared Drive

You can move files from your Google Drive account to a Google shared Drive:

Using Google Drive and Google shared Drives

Transferring files from your OneDrive or Google Drive account to the departmental G: drive

You can move or copy files from your OneDrive or Google Drive account to your department's G: drive, allowing anyone with G: access in your department to access your files. Documents such as Word and PDF files are fine, but avoid transferring heavy files such as videos or audio through this method: storage space is limited, as it is pooled among Dornsife departments.

Transferring files to your supervisor's account

Transferring files from your OneDrive account to their OneDrive account

It isn't possible to directly transfer files between OneDrive accounts, but you can grant access to files on your OneDrive account, and your supervisor can access and then download the files onto their own OneDrive account. Once they've downloaded the files, they will retain them even after your OneDrive account is deactivated:

Using Microsoft OneDrive

Transferring files from your Google Drive account to their Google Drive account

You can transfer files between Google Drive accounts by first granting access to the files on your Google Drive account, and then transferring file ownership to your supervisor.

This is a two-step process:

First, share the files or folders with your supervisor.
Now, open your file access permissions and select Transfer ownership.

For instructions, refer to:

Using Google Drive and Google shared Drives