Scheduling a Zoom meeting in Outlook

Overview
Scheduling a Zoom meeting in Outlook for Windows
Scheduling a Zoom meeting in Outlook for Mac
Scheduling a Zoom meeting in Outlook 365 (online)
Editing, canceling, or deleting a Zoom meeting that was created in Outlook

Overview

When you create an event in Outlook calendar, you can use the Zoom add-in to quickly add a Zoom meeting link.

Scheduling a Zoom meeting in Outlook for Windows

New Outlook

Quick guide

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, click Zoom and select Add a Zoom meeting.
Click Allow.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Zoom and select Settings. The meeting settings open in a side panel.
You can now save or send the Outlook event.

Detailed guide (with screenshots)

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, click Zoom and select Add a Zoom meeting.
Click Allow.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Zoom and select Settings. The meeting settings open in a side panel.
You can now save or send the Outlook event.

Classic Outlook

Quick guide

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, select Add a Zoom meeting.
- If you do not see this option, you may need to first click the Zoom icon.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Settings. The meeting settings open in a side panel.
- If you do not see this option, you may need to first click the Zoom icon.
You can now save or send the Outlook event.

Detailed guide (with screenshots)

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, select Add a Zoom meeting.
- If you do not see this option, you may need to first click the Zoom icon.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Settings. The meeting settings open in a side panel.
- If you do not see this option, you may need to first click the Zoom icon.
You can now save or send the Outlook event.

Scheduling a Zoom meeting in Outlook for Mac

New Outlook

Quick guide

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, select Add a Zoom meeting.
- If you do not see this option, you may need to first click the Options … icon and select Zoom.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Settings. The meeting settings open in a side panel.
- If you do not see this option, you may need to first click the Options … icon and select Zoom.
You can now save or send the Outlook event.

Detailed guide (with screenshots)

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, select Add a Zoom meeting.
- If you do not see this option, you may need to first click the Options … icon and select Zoom.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Settings. The meeting settings open in a side panel.
- If you do not see this option, you may need to first click the Options … icon and select Zoom.
You can now save or send the Outlook event.

Legacy Outlook

Quick guide

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, select Add a Zoom meeting.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Settings. The meeting settings open in a side panel.
You can now save or send the Outlook event.

Detailed guide (with screenshots)

Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, select Add a Zoom meeting.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth prompt appears. Sign in using your USC NetID and passphrase.
4. The Duo prompt appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Settings. The meeting settings open in a side panel.
You can now save or send the Outlook event.

Scheduling a Zoom meeting in Outlook 365 (online)

We recommend using Firefox or Chrome when scheduling a Zoom meeting in Outlook 365, as Safari may display errors when using the Zoom add-in in Outlook:

Quick guide

Go to https://usc.edu/office365. If prompted, sign in using your USC email address.
Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, click Zoom and select Add a Zoom meeting.
Click Allow.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth page appears. Sign in using your USC NetID and passphrase.
4. The Duo page appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Zoom and select Settings. The meeting settings open in a side panel.
You can now save or send the Outlook event.

Detailed guide (with screenshots)

Go to https://usc.edu/office365. If prompted, sign in using your USC email address.
Open Outlook calendar. Create a new event, and fill out the details.
In the toolbar, click Zoom and select Add a Zoom meeting.
Click Allow.
If you are prompted to sign in:
1. Do not enter your email address. Instead, scroll down and click SSO.
2. Type usc and click Continue.
3. The Shibboleth page appears. Sign in using your USC NetID and passphrase.
4. The Duo page appears. Complete the verification.
The Zoom meeting information is added to the Outlook event.
(Optional) To edit the meeting details, click Zoom and select Settings. The meeting settings open in a side panel.
You can now save or send the Outlook event.

Editing, canceling, or deleting a Zoom meeting that was created in Outlook

If an event in Outlook calendar is moved, canceled, or deleted, the Zoom meeting may not automatically update. You can use the Zoom website to manually update the Zoom meeting to reflect the updated Outlook event details:

Quick guide

Go to https://usc.zoom.us and click Sign in.
The Meetings page appears.
- To edit a meeting (for instance, updating its date and time): Click the meeting to edit its details.
- To cancel or delete a meeting: Hover over the meeting you want to remove, and click Delete.

Detailed guide (with screenshots)

Go to https://usc.zoom.us and click Sign in.
The Meetings page appears.
- To edit a meeting (for instance, updating its date and time): Click the meeting to edit its details.
- To cancel or delete a meeting: Hover over the meeting you want to remove, and click Delete.