Overview
May 2026: This guide has been updated to reflect recent changes in Zoom Scheduler's interface.
Zoom Scheduler is a calendaring feature available in the Zoom application as well as online at https://usc.zoom.us for USC faculty and staff (Zoom Scheduler is not available for students). You can use Zoom Scheduler to:
- Create public or private Zoom booking pages to display your availability
- Allow people to book Zoom and non-Zoom appointments on your calendar
- Create team booking pages so people can book with any or all members of your team
- Sync with calendars in your Outlook or Google account
- Send calendar invites, appointment reminders, and other notifications by email and SMS
-
Create shareable polls to vote on a meeting time
Our guide below uses the https://usc.zoom.us website, but you can also follow these steps in the Zoom application on your computer. Zoom Scheduler may not be available in the Zoom app on your mobile or tablet devices.
Connecting Zoom Scheduler to Outlook
While this is an optional step, we recommend connecting Zoom Scheduler to your Outlook calendar. This can make for a smoother workflow, as meetings added through Zoom Scheduler will automatically appear on your Outlook calendar, and Zoom Scheduler will know when you are not available in Outlook calendar.
Quick guide
- Go to https://usc.zoom.us and click Sign in.
- If you are prompted for your credentials:
- The Shibboleth page appears. Sign in using your USC NetID and passphrase.
- The Duo page appears. Complete the verification.
- In the left menu, click Scheduler.
- In the lower left, click Settings.
- Click the Accounts tab.
- Next to Outlook Calendar, click Connect.
- Type your USC email address and click Next.
- Click Accept.
- Zoom Scheduler and your Outlook calendar are now connected.
Detailed guide (with screenshots)
- Go to https://usc.zoom.us and click Sign in.
- If you are prompted for your credentials:
- The Shibboleth page appears. Sign in using your USC NetID and passphrase.
- The Duo page appears. Complete the verification.
- In the left menu, click Scheduler.
- In the lower left, click Settings.
- Click the Accounts tab.
- Next to Outlook Calendar, click Connect.
- Type your USC email address and click Next.
- Click Accept.
- Zoom Scheduler and your Outlook calendar are now connected.
Adding a booking page
For each event type that you want to allow someone to book with you, you can create a booking page. Unless you specify that a booking page should be private, it will appear as an option on your public scheduling page.
Quick guide
- Go to https://usc.zoom.us and click Sign in. In the left menu, click Scheduler.
- In the upper left, click the Add
icon, and select Create a booking page.
- Select One to One and click Next.
- Set up your booking details and click Next.
- By default, Zoom Scheduler will create a Zoom meeting link for the booking, but you can select another option, such as in-person or phone call.
- Set up your availability and click Next.
- By default, Zoom selects "Use existing availability" and uses your "Working hours" schedule, but you can choose another schedule or select Set custom hours.
- Set up notification settings and click Next.
- By default, someone who books with you will receive a calendar invite by email, but you can choose to instead send an email confirmation only.
- Customize your booking rules and click Finish.
-
Prevent last-minute bookings and Limit how far in advance attendees can book: We recommend setting these options.
-
Attendee Questions: By default, people must provide their first name, last name, and email address. You can add questions or delete the optional question that Zoom includes ("Please share anything that will help prepare for our meeting").
- The booking page is created and you can now share it.
Detailed guide (with screenshots)
- Go to https://usc.zoom.us and click Sign in. In the left menu, click Scheduler.
- In the upper left, click the Add icon, and select Create a booking page.
- Select One to One and click Next.
- Set up your booking details and click Next.
- By default, Zoom Scheduler will create a Zoom meeting link for the booking, but you can select another option, such as in-person or phone call.
- Set up your availability and click Next.
- By default, Zoom selects "Use existing availability" and uses your "Working hours" schedule, but you can choose another schedule or select Set custom hours.
- Set up notification settings and click Next.
- By default, someone who books with you will receive a calendar invite by email, but you can choose to instead send an email confirmation only.
- Customize your booking rules and click Finish.
-
Prevent last-minute bookings and Limit how far in advance attendees can book: We recommend setting these options.
-
Attendee Questions: By default, people must provide their first name, last name, and email address. You can add questions or delete the optional question that Zoom includes ("Please share anything that will help prepare for our meeting").
- The booking page is created and you can now share it.
Adding a team booking page
You can also create team booking pages and designate your team members as additional hosts. These additional hosts must have USC Zoom accounts, and once you create the booking page, they will also be able to see it when they sign in to Zoom Scheduler.
If your team members want to ensure they are not booked when they are unavailable, they can connect Zoom Scheduler to their Outlook calendar.
Note that team booking pages will not appear on your individual public page.
Creating a team booking page
Quick guide
- In the upper left, click the Add icon, and select Create a booking page.
- Select an option and click Next:
-
Any Host Available: Only one host needs to be available. This is a good option for 1:1 orientations or informational sessions. Attendees cannot select the host, but you can customize whether Zoom should default to assigning one host over another host.
-
All Hosts Available: All hosts must be available. This is a good option for panel interviews.
- Set up the booking details and click Next.
- Add team members as hosts and click Next.
- If you selected Any Hosts or are using rotating pools, you can change the host distribution setting to prioritize either fairness or availability.
- By default, Zoom Scheduler will create a Zoom meeting link for the booking, but you can select another option, such as in-person or phone call.
- Set up your team's availability and click Next.
- By default, Zoom selects "Set same hours for all hosts," but you can choose Set different hours per host. If your team members connected their Outlook calendar to Zoom Scheduler, Zoom will also check their calendar availability for conflicts.
- Set up notification settings and click Next.
- By default, someone who books an appointment will receive a calendar invite by email and will receive a reminder email one day in advance, but you can choose to send an email confirmation only and to turn off the reminder email.
- Customize your booking rules and click Finish.
-
Prevent last-minute bookings and Limit how far in advance attendees can book: We recommend setting these options.
-
Attendee Questions: By default, people must provide their first name, last name, and email address. You can add questions or delete the optional question that Zoom includes ("Please share anything that will help prepare for our meeting").
- The team booking page is created and you can now share it. Any hosts you added will also see the team booking page when they sign in to Zoom Scheduler.
Detailed guide (with screenshots)
- In the upper left, click the Add icon, and select Create a booking page.
- Select an option and click Next:
-
Any Host Available: Only one host needs to be available. This is a good option for 1:1 orientations or informational sessions. Attendees cannot select the host, but you can customize whether Zoom should default to assigning one host over another host.
-
All Hosts Available: All hosts must be available. This is a good option for panel interviews.
- Set up the booking details and click Next.
- Add team members as hosts and click Next.
- If you selected Any Hosts or are using rotating pools, you can change the host distribution setting to prioritize either fairness or availability.
- By default, Zoom Scheduler will create a Zoom meeting link for the booking, but you can select another option, such as in-person or phone call.
- Set up your team's availability and click Next.
- By default, Zoom selects "Set same hours for all hosts," but you can choose Set different hours per host.
- If your team members connected their Outlook calendar to Zoom Scheduler, Zoom will also check their calendar availability for conflicts.
- Set up notification settings and click Next.
- By default, someone who books an appointment will receive a calendar invite by email and will receive a reminder email one day in advance, but you can choose to send an email confirmation only and to turn off the reminder email.
- Customize your booking rules and click Finish.
-
Prevent last-minute bookings and Limit how far in advance attendees can book: We recommend setting these options.
-
Attendee Questions: By default, people must provide their first name, last name, and email address. You can add questions or delete the optional question that Zoom includes ("Please share anything that will help prepare for our meeting").
- The team booking page is created and you can now share it. Any hosts you added will also see the team booking page when they sign in to Zoom Scheduler.
Granting editing permissions for a team booking page
As the creator of the team booking page, you are the owner and have editing permission. Other hosts only have viewing permission for the booking page, but you can grant editing permission to them, or to additional non-hosts:
Quick guide
- Click the Settings
icon for the booking page, and select Edit Permissions.
- (Optional) To add someone who isn't a host, type their name or USC email address in the search bar, and then select them.
- To grant editing permission, click View only, and select Can edit.
- Click Save.
Detailed guide (with screenshots)
- Click the Settings icon for the booking page, and select Edit Permissions.
- (Optional) To add someone who isn't a host, type their name or USC email address in the search bar, and then select them.
- To grant editing permission, click View only, and select Can edit.
- Click Save.
Sharing a booking page
Sharing a booking page by URL
Quick guide
To share your public page, which links to all your active public booking pages:
- Click the Copy
icon.
- You can now paste this link into an Outlook email, a Dornsife website, or anywhere else.
To share a booking page or a team booking page:
- On the booking page, click Share.
- Click Copy Link.
- You can now paste this link into an Outlook email, a Dornsife website, or anywhere else.
Sharing a booking page by email
You can also email booking options to others. This gives you the ability to send someone your availability (up to six timeslots) without linking them to your booking page.
Quick guide
- On the booking page, click Share.
- Click the Add to Email tab.
- Select dates and times to add them as bookable options. You can add up to six timeslots. Once you're ready, click Continue.
- Click Copy to Clipboard.
- You can now paste this text into an Outlook email. Once pasted into the email, you can delete any unwanted content, such as the link to your full booking page and the Zoom Scheduler logo.
Detailed guide (with screenshots)
- On the booking page, click Share.
- Click the Add to Email tab.
- Select dates and times to add them as bookable options. You can add up to six timeslots. Once you're ready, click Continue.
- Click Copy to Clipboard.
- You can now paste this text into an Outlook email. Once pasted into the email, you can delete any unwanted content, such as the link to your full booking page and the Zoom Scheduler logo.
Removing a booking page
There are two ways to remove a booking page:
-
Delete: Completely deletes the booking page. This action cannot be undone.
-
Deactivate: Hides the booking page from others, but keeps it available to you. To allow people to book on it, you can re-activate it.
Quick guide
- Click the Settings icon for the booking page.
- Delete or deactivate the page:
- To completely delete the booking page, select Delete. Then, click Delete to confirm.
- To deactivate the booking page, click the Active toggle. The booking page grays out and its title indicates that it is "[Inactive]." To activate it, click the Active toggle again.
Detailed guide (with screenshots)
- Click the Settings icon for the booking page.
- Delete or deactivate the page:
- To completely delete the booking page, select Delete. Then, click Delete to confirm.
- To deactivate the booking page, click the Active toggle. The booking page grays out and its title indicates that it is "[Inactive]." To activate it, click the Active toggle again.
Creating a one-off booking option
Note that once a one-off booking option is created, there is no way to edit it or to grant edit permissions to someone else. It also cannot be added to emails or websites.
Quick guide
- In the upper left, click the Add icon, and select One-Off meeting.
- In the left panel, fill out the booking details.
- In the right panel, select dates and times to add them as bookable options:
- To view a different week, use the navigation arrows in the upper left.
- To select dates and times, hover over the schedule and click to add an available timeslot. To remove it, click the timeslot again.
- You can also click Fill at the top of any day. Click Clear to remove all options.
- Once you've finished adding timeslots, click Next.
- Review your booking settings and click Publish.
- The one-off booking page is created.
Detailed guide (with screenshots)
- In the upper left, click the Add icon, and select One-Off meeting.
- In the left panel, fill out the booking details.
- In the right panel, select dates and times to add them as bookable options:
- To view a different week, use the navigation arrows in the upper left.
- To select dates and times, hover over the schedule and click to add an available timeslot. To remove it, click the timeslot again.
- You can also click Fill at the top of any day. Click Clear to remove all options.
- Once you've finished adding timeslots, click Next.
- Review your booking settings and click Publish.
- The one-off booking page is created.
Updating availability and other settings
Updating your availability
Quick guide
- In the left menu, click Availability.
- By default, you are editing your "Working hours" availability. To create a separate schedule, click + Create Availability.
- You can customize your general schedule in the "Available Hours" panel, and add Date Overrides in the adjacent panel.
- Zoom automatically saves changes as you make them.
Detailed guide (with screenshots)
- In the left menu, click Availability.
- By default, you are editing your "Working hours" availability. To create a separate schedule, click + Create Availability.
- You can customize your general schedule in the "Available Hours" panel, and add Date Overrides in the adjacent panel.
- Zoom automatically saves changes as you make them.
Connecting or disconnecting calendars
The Outlook calendar you added when you initially set up Zoom Scheduler is considered your primary account. You can connect additional calendars to Zoom Scheduler or remove currently connected calendars:
Quick guide
- In the lower left, click Settings.
- Click the Accounts tab.
- You can add or remove accounts under "All connected accounts":
- To add an account: Click + Add another account.
- To remove an account: Click the More options … icon beside the account, and select Disconnect.
- Zoom automatically saves changes as you make them.
Detailed guide (with screenshots)
- In the lower left, click Settings.
- Click the Accounts tab.
- You can add or remove accounts under "All connected accounts":
- To add an account: Click + Add another account.
- To remove an account: Click the More options … icon beside the account, and select Disconnect.
- Zoom automatically saves changes as you make them.
Additional customization
To further personalize your booking pages, you can customize the following settings:
- Display picture and name
- Zoom Scheduler page link (URL)
- Logo
- Color
- Booking page layout
Quick guide
- In the lower left, click Settings
- The Profile tab opens. This is where you can customize the display picture and name, and your public page link.
- Click the Branding tab. This is where you can customize the booking page logo, color, and layout. You can also remove the Zoom branding from your booking page.
Detailed guide (with screenshots)
- In the lower left, click Settings.
- The Profile tab opens. This is where you can customize the display picture and name, and your public page link.
- Click the Branding tab. This is where you can customize the booking page logo, color, and layout. You can also remove the Zoom branding from your booking page.
