Overview
May 2026: This guide has been updated to reflect recent changes in Zoom Scheduler's interface.
In addition to using Zoom Scheduler to create booking pages, you can create shareable availability polls. You can add dates and times to the poll, share the poll with colleagues, and have Zoom book the meeting once you're ready.
The guide below uses the https://usc.zoom.us website, but you can also follow these steps in the Zoom application on your computer. Zoom Scheduler may not be available in the Zoom app on your mobile or tablet devices.
Be aware that Zoom Scheduler is available to USC faculty and staff, but not to students.
Connecting Zoom Scheduler to Outlook
While this is an optional step, we recommend connecting Zoom Scheduler to your Outlook calendar. This can make for a smoother workflow, as meetings added through Zoom Scheduler will automatically appear on your Outlook calendar, and Zoom Scheduler will know when you are not available in Outlook calendar.
Quick guide
- Go to https://usc.zoom.us and click Sign in.
- If you are prompted for your credentials:
- The Shibboleth page appears. Sign in using your USC NetID and passphrase.
- The Duo page appears. Complete the verification.
- In the left menu, click Scheduler.
- In the lower left, click Settings.
- Click the Accounts tab.
- Next to Outlook Calendar, click Connect.
- Type your USC email address and click Next.
- Click Accept.
- Zoom Scheduler and your Outlook calendar are now connected.
Detailed guide (with screenshots)
- Go to https://usc.zoom.us and click Sign in.
- If you are prompted for your credentials:
- The Shibboleth page appears. Sign in using your USC NetID and passphrase.
- The Duo page appears. Complete the verification.
- In the left menu, click Scheduler.
- In the lower left, click Settings.
- Click the Accounts tab.
- Next to Outlook Calendar, click Connect.
- Type your USC email address and click Next.
- Click Accept.
- Zoom Scheduler and your Outlook calendar are now connected.
Creating an availability poll
Quick guide
- Go to https://usc.zoom.us and click Sign in. In the left menu, click Scheduler.
- In the upper left, click the Add
icon, and select Availability poll.
- In the left panel, fill in the poll details.
- In the right panel, select dates and times to add them as timeslot options for the poll:
- To view a different week, use the navigation arrows in the upper left.
- To add a timeslot to the poll, hover over the schedule and click an available timeslot. To remove it, click the timeslot again.
- You can also click Fill at the top of any day. Click Clear to remove all options.
- To review the timeslots you've added, click times selected at the bottom. Once you've finished adding timeslots, click Next.
- Review the poll settings and click Publish.
- The availability poll is created, and you can now copy the poll link for sharing. After a minute or two, Zoom also sends you an email confirmation.
Detailed guide (with screenshots)
- Go to https://usc.zoom.us and click Sign in. In the left menu, click Scheduler.
- In the upper left, click the Add icon, and select Availability poll.
- In the left panel, fill in the poll details.
- In the right panel, select dates and times to add them as timeslot options for the poll:
- To view a different week, use the navigation arrows in the upper left.
- To add a timeslot to the poll, hover over the schedule and click an available timeslot. To remove it, click the timeslot again.
- You can also click Fill at the top of any day. Click Clear to remove all options.
- To review the timeslots you've added, click times selected at the bottom. Once you've finished adding timeslots, click Next.
- Review the poll settings and click Publish.
- The availability poll is created, and you can now copy the poll link for sharing. After a minute or two, Zoom also sends you an email confirmation.
Viewing poll results and booking a meeting
After you send the poll link out to your recipients, you will receive an email each time a recipient votes. You can also view votes by clicking the availability poll, which appears underneath your booking pages in Zoom Scheduler:
You can see how many votes were cast for each option, as well as who voted. Once you're ready, click Book this time to create a meeting. Zoom books the meeting on your calendar and sends a calendar invite email to all poll respondents.
