GEH 104 Seminar Room

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GEH 104: Overview
GEH 104: Available equipment
GEH 104: Instructions
GEH 104: Settings and troubleshooting

GEH 104: Overview

Room name GEH 104 (request a training) Room type Basic Zoom Room Department Max Kade Institute Last upgraded September 2022 Printable instructions
Download quick guide (PDF)

GEH 104: Available equipment

Videoconferencing and presentation equipment

All-in-one touchscreen mounted onto wall
- Built-in mic and webcam at the top of the screen
- Built-in speakers behind the screen
- Optional stylus pen behind lower left or right edge of the screen
- Optional HDMI cable behind the screen

GEH 104: Instructions

Scheduling a meeting in GEH 104

Before the meeting, make sure to schedule the Zoom Room. You can directly invite the Zoom Room in Outlook calendar. The meeting is not confirmed until your invitation has been reviewed and accepted.

GEH 104 is listed in USC's Outlook directory as:

Name: GEH 104 Seminar Room
Email: geh104semi@resources.usc.edu

Holding a non-Zoom meeting

You can hold an in-person meeting and still use the Zoom Room's screen for its Share Screen or Whiteboard features. If you need to share content (e.g. PowerPoint presentations, videoclips), bring a computer.

Share your computer screen wirelessly

Quick guide

On your computer, connect to USC Secure Wireless or USC Guest Wireless, and open the Zoom app. Click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, select Stop Share (top of the screen on your computer, or bottom left corner of the Zoom Room screen).

Detailed guide (with screenshots)

On your computer, connect to USC Secure Wireless or USC Guest Wireless, and open the Zoom app. Click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, select Stop Share (top of the screen on your computer, or bottom left corner of the Zoom Room screen).

Share your computer screen wirelessly (video tutorial)

Watch the following video for a walk-through of how to screen share from your computer to the Zoom Room screen. If the video below does not play, view it at this link. You may need to sign into your USC Google account first at https://usc.edu/googledrive.

Share your computer screen via cable

If USC Secure Wireless and USC Guest Wireless are down, connect your computer directly to the Zoom Room by plugging the HDMI cable (behind the screen) into your computer.

Use the Whiteboard feature

Quick guide

Tap anywhere on the touchscreen to display the Home screen.
Tap on Whiteboard.
Use the toolbar on the left side of the screen to write, erase, and clear the screen.
To save a Whiteboard image, you can email it to yourself. Tap on the Send icon (bottommost icon on the toolbar). Or tap on Close (bottom left corner of the screen) and tap on Save.
Type your email address. Then, close the keyboard by tapping on the [x] icon in the top right corner of the keyboard.
By default, the image is sent as a PNG. To change the format, tap on Sending image as PNG (bottom right corner of the screen) and select another option.
Tap on the blue Send icon next to your email address. Zoom emails you the Whiteboard image.

Detailed guide (with screenshots)

Tap anywhere on the touchscreen to display the Home screen.
Tap on Whiteboard.
Use the toolbar on the left side of the screen to write, erase, and clear the screen.
To save a Whiteboard image, you can email it to yourself. Tap on the Send icon (bottommost icon on the toolbar). Or tap on Close (bottom left corner of the screen) and tap on Save.
Type your email address. Then, close the keyboard by tapping on the [x] icon in the top right corner of the keyboard.
By default, the image is sent as a PNG. To change the format, tap on Sending image as PNG (bottom right corner of the screen) and select another option.
Tap on the blue Send icon next to your email address. Zoom emails you the Whiteboard image.

Use the Whiteboard feature (video tutorial)

Watch the following video for a walk-through of how to use the Whiteboard. If the video below does not play, view it at this Google Drive link. You may need to sign into your USC Google account first at https://usc.edu/googledrive.

Holding a Zoom-enabled class or meeting

If you need to share content (e.g. PowerPoint presentations, videoclips), bring a computer.

Hold a scheduled Zoom meeting with content sharing

Quick guide

Step 1: Connect the Zoom Room to the Zoom meeting

Tap anywhere on the touchscreen to display the Home screen.
Tap on the meeting. Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display Zoom meeting controls.

Step 2: Share content from your computer

On your computer, connect to USC Secure Wireless or USC Guest Wireless, and open the Zoom app. Click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, click on Stop Share (top of the screen on your computer).

Detailed guide (with screenshots)

Step 1: Connect the Zoom Room to the Zoom meeting

Tap anywhere on the touchscreen to display the Home screen.
Tap on the meeting. Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.

Step 2: Share content from your computer

On your computer, open the Zoom app. Click on Share Screen.
If prompted, type the Sharing Key (top right corner of the Zoom Room screen). Click on Share Screen.
To stop sharing, click on Stop Share (top of the screen on your computer).

Hold a scheduled Zoom meeting without content sharing

If you are not sharing any files, you don't need to bring a computer.

Quick guide

Tap anywhere on the touchscreen to display the Home screen.
Tap on the meeting. Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.

Detailed guide (with screenshots)

Tap anywhere on the touchscreen to display the Home screen.
Tap on the meeting. Tap on Start.
If the meeting hasn't started, the Zoom Room starts the Zoom meeting as a co-host. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.

If the Zoom meeting is not listed on the Home screen

Quick guide

If the Zoom meeting link already exists:

Tap on Join.
Input the Zoom meeting ID and tap on Join.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.
- Note that the Zoom Room can only join as a participant with this method: the Zoom meeting host must manually make the Zoom Room a co-host.

If you want to create a new Zoom meeting on the spot:

Tap on New Meeting.
The Zoom Room creates and starts the Zoom meeting. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.
- Note that the Zoom Room is the host with this method: any files you record will be saved to the Zoom Room's account and not your individual Zoom account.

Detailed guide (with screenshots)

If the Zoom meeting link already exists:

Tap on Join.
Input the Zoom meeting ID and tap on Join.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.
- Note that the Zoom Room can only join as a participant with this method: the Zoom meeting host must manually make the Zoom Room a co-host.

If you want to create a new Zoom meeting on the spot:

Tap on New Meeting.
The Zoom Room creates and starts the Zoom meeting. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.
- Note that the Zoom Room is the host with this method: any files you record will be saved to the Zoom Room's account and not your individual Zoom account.

If the Zoom meeting is not listed on the Home screen (video tutorial)

Watch the following video for a walk-through of how to manually join an existing Zoom meeting or create a new Zoom meeting. If the video below does not play, you can view it at this Google Drive link. You may need to sign into your USC Google account first at https://usc.edu/googledrive.

GEH 104: Settings and troubleshooting

How to wake or turn on the display screen

If the Zoom Room display screen is dark, tap anywhere on the touchscreen to wake it. If the screen stays dark, the screen is likely off, not dimmed.

To turn the screen on:

Behind the bottom left corner of the screen, locate the physical buttons. Press the bottommost button. After 3–5 seconds, the screen turns on.

How to hold a Zoom meeting if USC Secure and Guest Wireless are down

The Zoom Room is connected to the Internet via Ethernet, so Zoom meetings will still work if USC Secure and Guest Wireless go down.

If you are sharing content from a computer, connect your computer directly to the Zoom Room by plugging the HDMI cable (behind the screen) into your computer.

How to connect audio to the Zoom Room

When you connect your computer to the Zoom Room either via Share Screen in the Zoom app or using the HDMI cable, any sound will automatically play through the Zoom Room's speakers (behind the touchscreen). To change the volume, you can use your own computer's volume control, and the Zoom Room's speakers will adjust accordingly.

If sound is coming through your computer speakers instead of through the Zoom Room's speakers

You will need to open your computer's audio settings and manually change the output from your computer's speakers to the Zoom Room's speakers. This has been known to be an issue on certain models of the MacBook Pro.

If sound is coming simultaneously through both your computer speakers and the Zoom Room's speakers

You are likely connected to the Zoom Room via the Join meeting function rather than directly via Share Screen. If you are unable to leave the Zoom meeting and use Share Screen instead, a workaround is to remain joined to the Zoom meeting but plug a set of headphones/earbuds into your computer. This allows sound to continue coming from the Zoom Room's speakers while dampening the sound from your computer speakers.

How to selectively screen share

By default, when you screen share to a Zoom Room, your computer's entire screen is shared. To selectively share a window, change your Zoom account settings:

Quick guide

On your computer:

Open the Zoom app.
Click on the Settings icon.
Click on Share Screen.
Under "When I share directly to a Zoom Room," select Show all sharing options.
Now, when you screen share to a Zoom Room, Zoom will ask you to select a window to share.

Detailed guide (with screenshots)

On your computer:

Open the Zoom app.
Click on the Settings icon.
Click on Share Screen.
Under "When I share directly to a Zoom Room," select Show all sharing options.
Now, when you screen share to a Zoom Room, Zoom will ask you to select a window to share.

How to screen share PowerPoints using presenter view

To show a PowerPoint using presenter view (slides appear on the Zoom Room display screen while presenter view appears on your own computer), you must connect your computer to the room with the HDMI cable.

How to adjust the camera angle or speaker volume during a Zoom meeting

To adjust the camera and speaker volume during a Zoom meeting:

Tap anywhere on the touchscreen to display the Zoom meeting controls.
Tap on More.
To adjust the camera, tap on Camera Control. To adjust the volume, use the volume slider.

How to join if the scheduled meeting appears on the Home screen but there is no Start button

A Start button will not appear for the scheduled meeting if a Zoom meeting link was not submitted to the Zoom Room's Outlook calendar in advance. If there is no Start button, you can still manually join the meeting as a participant as long as you have the Zoom meeting ID (and password if applicable):

Quick guide

Tap on Join.
Input the Zoom meeting ID and tap on Join.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.

Detailed guide (with screenshots)

Tap on Join.
Input the Zoom meeting ID and tap on Join.
The Zoom Room joins the Zoom meeting as a participant. The camera, mic, and speakers automatically turn on.
Tap anywhere on the touchscreen to display the Zoom meeting controls.

How to dim or set the display screen to sleep mode

By default, the screen is set to dim outside of regular operating hours (8am–8pm, weekdays). You can also manually set the screen to sleep mode to conserve energy:

Behind the bottom left corner of the screen, locate the physical buttons. Press the bottommost button.
The Settings screen displays. Tap on the moon symbol. The screen dims.

How to exit the Settings screen

If the display is showing the Settings screen, it looks like one of the following:

To exit the Settings screen:

Behind the bottom left corner of the screen, locate the physical buttons. Press the bottommost button. The Home screen displays.